Hygiene concept 2021

Health and Safety Protocol for E-world 2021

E-world 2021 will take place under special circumstances due to the global Covid-19 pandemic. Our top priority is to ensure that all those involved feel safe and secure under the new conditions and achieve their trade fair objectives.


In principle, the general hygiene regulations apply to E-world in order to prevent the spread of the Covid-19 virus in the best possible way. Please find further regulations for our trade fair event below.


Please note: In accordance with future developments and legal requirements, we will continuously update the hygiene concept and the information provided on this page. Information on new developments will also be communicated in our newsletter or via our social media channels LinkedIn, Xing, Twitter and Facebook.

What we do for you

Hygiene Concept

Safe distance on the entire fair

Routing, floor markings and partitions guarantee a safe trade fair experience

Hygiene Concept

Fresh air in the exhibition area

The ventilation system supports a one hundred percent fresh air supply to minimize the microbial load in the air.

Hygiene Concept

Focus on personal dialogue

For reasons of the infection protection E-world refrains booth parties at next year's trade fair.

Hygiene Concept

Optimized processes

Online check-in and contactless ticket control for smooth entrance to the fair

Hygiene Concept

Support with stand design

As E-world we are available at all times to help the exhibitors with any questions regarding a hygiene concept-compliant stand design.

Hygiene Concept

Disinfectant dispensers and surface cleaning

For the protection of all trade fair participants, numerous disinfectant dispensers and hand washing facilities will be provided on the site.

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What you can do

Wear a face mask when you walk around the exhibition.

Keep a minimum distance of 1.5 m.

 

 

Do not visit a trade fair if you feel ill (especially if you have respiratory symptoms) or if you have recently returned from a high-risk area.

Sneeze and cough in the crook of your arm, preferably turned away from other people.

Avoid shaking hands and physical contact.

 

 

Disinfect or wash your hands regularly.

 

 

FAQ for visitors

When will the trade fair take place?

E-world will take place from February 9 to 11, 2021 in Essen.

This year, for the first time, there will be an extensive digital accompanying program. The registration for the events will start on December 1, 2020. More information and program details will be available on our website shortly.

What are the opening hours?

E-world will be open from 9.00 am to 6.00 pm on February 9 and 10, 2021 and from 9.00 am to 5.00 pm on February 11, 2021.

How many people are allowed to be on the fair at the same time? How is the visitor capacity checked?

In order to reliably equalize the trade fair situation, a maximum number of visitors per day will be defined. Information about the available day tickets will be available soon on our ticket page.

Please book your ticket early, so that you will be able to come to the fair on your desired day. You may of course extend your visit to the fair by booking several tickets for different days.

How are the safety distances of 1.5 m maintained on the site?

The maximum number of people who are allowed in the exhibition at the same time will be limited. This ensures that the halls are not too full and that the minimum distances can be maintained at all times.

All aisles between the stands are three to five meters wide, so that you can move around the fair with sufficient distance to other people.

Where the minimum distance of 1.5 m cannot be maintained, floor markings, transparent partition walls etc. will be used to guide you. In addition, personnel will be specifically assigned to the path guidance.

On the stands, exhibitors are responsible for guiding the way and for maintaining the safety distances.

How do you make sure that hotspots are not overcrowded (e.g. entrances, cloakrooms)?

Especially at the entrance areas, particularly at the beginning of the fair, there are usually many visitors at a time. In order to avoid large crowds of people at these points, we will open further entrances for you in addition to the familiar entrances "West" and "South". This allows arriving visitors to spread out more evenly and prevents long waiting times. We will inform you about the new entrances shortly.

Special regulations and floor markings will be implemented at the well-known places with increased visitor traffic such as the entrance areas or cloakrooms.

Which hygiene measures will be implemented on site?

The following hygiene measures are adopted or provided for the safety of all:

  • High density of disinfectant dispensers and hand washing facilities
  • Regular cleaning and disinfection of all relevant contact surfaces and sanitary facilities
  • Mandatory wearing of a mouth and nose mask
  • Continuous aeration of entrance areas, halls and conference rooms with fresh air supply
  • Support of cashless and contactless payment processes (e.g. on car park ticket machines, gastronomic service)

These measures will, of course, also be pointed out on site via posters, flyers, loudspeaker announcements, etc.

FAQ for exhibitors

What effects do the distancing regulations have on my stand concept?

Exhibition stands should be designed in such a way that the minimum distance of 1.5m between two persons can be maintained at all times. To this end, it may be advisable to guide stand visitors on a certain path and/or to create wider passages, floor markings, transparent partitions, etc.
It is your responsibility to assure infection protection on your stand. Inspections by the authorities or Messe Essen are possible.
Please contact your stand constructor in order to design your stand accordingly.

What happens if we cannot guarantee a distance of 1.5m to 100% everywhere?

Your stand concept should allow for the minimum distance to be maintained.
Of course, during the trade fair it is possible that there will be one or the other unforeseen bottleneck. In this case, we ask you to rectify this in good time, for example by marking it as a "one-way street" or with floor markings.
In addition, all trade fair participants are required to ensure that they comply with the regulations themselves.
If you have any questions about this year's stand design or are unsure about the planning, your contact person in our sales team will be happy to help you with words and deeds.

The annex to the "CoronaSchutzverordnung - (CoronaSchVO) NRW" states a limitation to one person per 7 sqm of accessible exhibition space at trade fairs. Employees of exhibitors etc. are not included in this figure, provided that their number does not exceed 1 person per 35 sqm of exhibition space. What does this mean for us as exhibitors?

The square meter indications for both visitor numbers and stand staff refer to the exhibition area of the entire fair. The basis for calculation is the gross square meter figure. This ensures that the minimum distance can be maintained at all times, even on smaller stands.
Of course, you are allowed to bring an adequate number of stand staff to E-world. For example, two persons can be on duty on a 12 square meter stand, as the distance of 1.5m can easily be maintained.  

Do exhibitors have to register all stand visitors?

Not generally. We only ask you to document which persons have attended an appointment or meeting at your stand, e.g. when you sit down at a table for a discussion. Please record the names and contact details of all participants and the time/duration of the meeting. The information must be kept for 14 days for possible contact tracing by the authorities.
The data of those who only visit your stand briefly as "walk-in customers" do not have to be recorded.

Who is responsible for the disinfection of contact surfaces? What do I have to do as an exhibitor?

Every exhibitor is responsible for ensuring that the hygiene rules are respected on his stand. Therefore, we ask you to regularly disinfect relevant contact surfaces such as reception counters, meeting tables, etc. The visitors should have the opportunity to disinfect their hands when entering your stand.
It is your responsibility to prevent infection on your stand. Controls by the authorities or Messe Essen are possible.

Is it sufficient to decide on one further protective measure: Plexiglas screens or mouth-nose cover?

Mouth and nose covers must be worn by everyone throughout the fair. This also applies to stand staff and visitors who come to explore your stand. An exception to the obligation to wear masks only applies to conference tables at your stand or to specially marked seats in designated meeting areas of E-world.
Which additional measures you would like to implement on your stand depends on your individual stand design.

What must be taken into account when catering for stand visitors?

You are welcome to offer your stand visitors refreshments at your stand at the next E-world. It must be ensured that hygiene measures are taken to avoid droplet or smear infections and that the minimum distance of 1.5m can always be maintained. For example, an open buffet setup is not possible. Bottled drinks, portioned food distribution and consumption at a seat are to be preferred. If it is not possible to maintain a distance of 1.5 m between two seating groups, walls (e.g. plexiglas) can be put up for protection.
Service providers may only be contracted if they can prove that they meet the requirements of the Corona Protection Ordinance of the state of North Rhine-Westphalia. If required, the service providers must be able to prove this to Messe Essen.

Will the exhibitor stands for 2021 be checked in advance for an existing hygiene concept?

There is no general compulsory inspection for stands at E-world 2021. However, it is your responsibility to ensure preventive measures against infection on your stand. Controls in this respect by the authorities and Messe Essen are possible.

What happens if the fair must be cancelled or postponed at short notice?

Should E-world energy & water not be able to take place from 9 to 11 February 2021 due to force majeure, the following will apply:

  • If an alternative date is planned by the organizer, the exhibitor has the possibility to withdraw from the contract within 14 days and receive his deposit on the stand rental back.
  • If the organizer does not offer an alternative date, the exhibitor will be refunded the full amount of his deposit on the stand rent.

Contact us

E-world Team+49 201 1022-210besuchersupport@e-world-essen.com Monday – Friday, 9am – 5pm
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